Accessible PDFs for schools, towns, and libraries, at a price small offices can manage.

We turn your board minutes, budgets, forms, and newsletters into tagged, structured PDFs built for people who use screen readers. Every file is checked against the PDF/UA standard before we send it back. $3 to $5 per page, $8 for scanned pages. Try 5 pages free (digital PDFs; scanned files quoted separately).

Send us 5 free pages

The problem: deadlines are coming

The U.S. Department of Justice has updated its rule under Title II of the Americans with Disabilities Act (ADA). State and local governments must make their web content, including documents posted online, meet the WCAG 2.1 Level AA standard:

• By April 26, 2027 if your population is 50,000 or more
• By April 26, 2028 if your population is under 50,000, and for special district governments

Source: ADA.gov, Fact Sheet: New Rule on the Accessibility of Web Content and Mobile Apps

Not sure which date applies to you? ADA.gov explains that school districts use the population of their city or county (or, for independent districts, the Census Small Area Income and Poverty Estimates), and that a town library uses the population of the town that runs it. The rule has limited exceptions for some older and archived documents. But documents posted after your compliance date, and forms people still use to get services, generally need to meet the standard. ADA.gov has the details.

For many offices, the hardest part is the PDFs: years of agendas, minutes, policies, and forms. Many were scanned or exported with no structure. A screen reader may read them as a jumble, or as nothing at all.

Fixing them by hand takes time, and for a small district or town, the cost adds up fast.

How it works

1. Send us your files. Upload your PDFs or share a folder link. Tell us which ones matter most.
2. AI does the heavy lifting. Our tools add the hidden structure a screen reader needs: headings, reading order, lists, tables, form labels, and document language. They also draft alt text, the short descriptions of images.
3. We check and finish every page ourselves. We go over each AI-drafted image description against the document and rewrite any that are vague or wrong, giving the real data for charts and maps. We fix headings, lists and tables by hand, and read every page in screen-reader order. We only ask you about details that appear nowhere in the document, such as who is in a photo.
4. Every file is validated. Before delivery, each file is run through veraPDF, a free, open-source checker for the PDF/UA accessibility standard. We fix what it finds before the file goes back to you.
5. You get your files back, plus a short report. The report lists what we fixed on each page, the validation results, and any detail only you can supply, such as who is in a photo.

Pricing

Remediation: $3 to $5 per page. Each page is billed at its own tier, based on how complex it is:

• Standard: $3/page, mostly text: minutes, agendas, letters, policies
• Structured: $4/page, simple tables, columns, or 3+ images
• Complex: $5/page, forms, complex tables, or charts
• Scanned: $8/page, scanned or image-only pages that need text recognition, with every number proofread by a person

Minimum order: $75.

Every order includes tagging toward WCAG 2.1 AA and PDF/UA, alt text, reading order, veraPDF validation, a short accessibility report, and one free round of fixes within 14 days.

Rush: Need it sooner? 48-hour turnaround is +25% (up to 100 pages). 24-hour turnaround is +50% (up to 40 pages).

Volume: 5% off at 250+ pages. 10% off at 1,000+ pages.

No subscription and no setup fee. You'll get a quote before any work starts. Payment is in full for orders under $500, and half upfront for orders of $500 or more.

Why us

We're founded by a blind person. Our founder, William, is blind and uses a screen reader every day. We built this service because we know what an untagged PDF sounds like: silence, or a jumble.

Every file is checked against a real standard. We don't just say a file is "accessible." Every file we deliver is validated against PDF/UA with veraPDF, an open-source tool anyone can run, and your report shows the result.

We're honest about what software can't check. Automated validators can only test the parts of PDF/UA that a machine can verify. They can't tell whether alt text is accurate or whether a document makes sense when you listen to it. That's why we check every description ourselves and listen to every page in screen-reader order instead of trusting the software.

AI keeps the price down. AI lets us charge less than typical human-only remediation, so you can fix more of your backlog on the same budget.

Frequently asked questions

1. Will this make us ADA compliant? We can't promise that, and you should be careful of anyone who does. Compliance depends on your whole website and all your content, not just the files we fix. What we do is remediate the PDFs you send us to the WCAG 2.1 AA standard as closely as we can, validate every file against PDF/UA, and tell you about any open issues. For legal questions, please talk to your attorney.

2. What does "automated validation" check, and what doesn't it? veraPDF checks the machine-verifiable requirements of the PDF/UA standard. For example: is the document tagged, does it declare a language, are fonts embedded, does each image carry an alt text entry. It does not judge whether the alt text is correct, whether the reading order makes sense, or how the document actually sounds in a screen reader. So we don't stop at the validator. On every file, we write or correct each image description, fix headings, lists and tables, and read every page in screen-reader order. (veraPDF documentation)

3. How accurate is the AI-written alt text? AI writes the first draft, and we don't stop there. We check every description against the document itself and rewrite any that are vague or wrong. For charts and maps, we describe the actual data or locations, not just "a chart." We only ask you about details that appear nowhere in the document, such as who is in a photo.

4. What kinds of documents do you handle, and how fast? Board and council minutes, agendas, budgets, policies, newsletters, flyers, forms, and reports. Scanned documents are fine; we recognize the text first and a person proofreads the numbers, which is why scanned pages have their own price. Standard turnaround is about 2 business days for 50 pages and about 5 business days for 200 pages. Rush orders have page caps (see Pricing). We'll give you a date with your quote.

5. Is our data safe? We use your files only to do the work you ordered, and we never share or sell them. Files you email us arrive in our business mailbox, which is hosted by Google. We process them on our own server, and only our founder and our automated tools can reach them. Some steps, such as drafting image descriptions, use a business AI service whose terms don't allow your documents to be used to train AI models, and we never use them for training either. We delete your files from our server 30 days after delivery, or sooner if you ask. If your files include student records, tell us before sending them so we can agree on handling that fits your FERPA obligations.

Try it free: 5 free pages (digital PDFs; scanned files quoted separately)

Send us up to 5 pages from a digital (not scanned) PDF you need to post. We'll remediate them, validate them against PDF/UA, and send them back with a short report. Listen for yourself, or share them with staff who use assistive technology. No obligation. One free sample per organization, while our launch offer lasts.

Email us at hello@clerkreadypdf.com.

ClerkReady is a U.S. PDF accessibility company. We help organizations make documents more accessible; we do not provide legal advice or guarantee legal compliance.